Expense Reports with ABUKAI Expenses

Quickest Way to Create Expense Reports

Improve your productivity, stop carrying receipts in your wallet, and turn in your expense reports on time. Simply take pictures of your receipts, and ABUKAI "auto-magically" turns them into an expense report. You will receive your finished expense report with cost categorization, date, vendor and all other info already filled in for you!

Increase Productivity

Every hour spent on expense reports diverts staff from valuable work. Copying receipts, typing data, and tracking down lost receipts take time that ABUKAI Expenses gives back to your team.

Immediate Return on Investment

Spend less time preparing and processing expense reports. ABUKAI Expenses can deliver a rapid return on investment. Calculate your own ROI now.

Custom Excel Format

ABUKAI can auto-magically fill out your existing Excel expense report format, and even categorize your expenses accordingly.
To get started, just send us your existing Excel format, or upload it via the ABUKAI User Portal. We can propose the right account options for you.

Posting Data into Existing Systems

ABUKAI can direct post your expenses into your company's existing expense, accounting or ERP system - without you having to do any of the work! ABUKAI can post data into any existing system and offers various API-based interfaces. Just let us know which system you use and we will get back to you with a proposal.

Company-Paid vs. Reimbursable Expenses

The out-of-pocket feature allows users to distinguish reimbursable, out-of-pocket expenses from company-paid or corporate card expenses. When the feature is activated, a small switch appears next to each expense. You simply turn the switch off to mark an expense as company-paid or on to mark an expense as reimbursable.

Managing Projects, Jobs, Clients, etc.

The multi-activity feature allows users to track multiple expense reports simultaneously and assign them different customers, projects, cost centers, trips, or other activities.

Each tab represents a separate expense report, marked through the activity name and an optional ID.

Mileage

Users can easily record mileage by taking pictures of a map, an itinerary, a car's odometer, or a handwritten note.

Alternatively, users can add an expense without a receipt and simply enter the details in the notes for processing. ABUKAI will automatically record the current location.

Email and PDF Receipts

Import PDF receipts directly from your phone, add photos or screenshots from your gallery, or upload files through the ABUKAI User Portal. With a Corporate Account, you can also email receipts for processing.

User Portal

Every accounts comes with access to the
ABUKAI User Portal. The ABUKAI User Portal provides a range of capabilities such as editing existing expenses, viewing statistics, archiving existing reports, automatically matching up your receipts against your credit card statements, and managing a user profile.

Corporate Account Portal

The Corporate Account Portal allows a company representative to assign seats, add additional employees details (e.g. employee ID, name, cost center, etc.) for display on expense reports, and review additional account details and statistics. Corporate Account Portal access is included with Standard and Custom Corporate Accounts.

Corporate - Approval Flow Option

With the optional Approval Flow Module for Corporate Accounts, ABUKAI will route each expense report based on your particular approval rules. ABUKAI's advanced rule scripting engine enables any kind of approvals from basic manager-type approval to the most complex, multi-divisional or project-based rules.

Corporate - Receipt Review Option

The Corporate Receipt Review Module for Corporate Accounts allows finance or other central teams to easily filter approved expenses by date range, specific employees, entity, cost center, etc. Admins can also run reports, export data for analysis, or retrieve receipt images e.g. in case of an audit.

Corporate - Automated Card Matching Option

The Automated Card Matching Option automatically reconciles all corporate credit card transactions against the submitted receipts within the corporate receipt review module. ABUKAI informs admins of potential deviations that can be flagged with card companies as well as potentially missing receipts for select card transactions.

Download Sign-Up & Pricing Customers Calculate ROI

Finish your Expense Report in Seconds

1) Take Pictures of your Receipts, 2) Hit Process Expense Report, 3) Receive your Finished Expense Report

ABUKAI Expenses eliminates all the cumbersome work associated with creating expense reports including typing data from receipts, categorizing expenses and looking up exchange rates. ABUKAI auto-magically reads out your receipts and turns them into an expense report.

With the standard version available for download, you will receive expense reports via email as an Excel spreadsheet with your receipt images attached in a PDF. You will receive your finished expense report with cost categorization, date, vendor and all the relevant information already filled in for you. QuickBooks, CSV and OFX files are also included for import into popular accounting or finance software packages.

Moreover, ABUKAI can tailor the expense report and expense categorization to your company’s existing Excel format or directly post the expenses into your company's existing web expense portal.